SAQHA Forms
Non SAQHA Members
SAQHA Members
SAQHA Breeder Members
Become a member
Electronic forms have been provided to speed up the process of registration.
Non SAQHA Members can fill in this form to register as a SAQHA Member. The form will automatically be submitted to the secretary, and the information loaded on the website.
A copy of the registration form will also be emailed to the new member.
After submitting the form, a new website account will be created automatically for the new member.
An email will be sent to the member to confirm their email address. Please click on the link in the email to confirm your email address.
The new member will be able to login to the website once the email address has been confirmed.
Once the membership has been confirmed by SAQHA, a SAQHA Member number will be allocated and updated on the website.
1. Become a Member
Fill in the registration form below and click on "Create Member" to submit the form to the secretary.
Figure 1: New Members Registration Form
| Field | Description |
| Member Name | Member Name |
| Member Surname | Member Surname |
| Email address. This email address will be used by SAQHA to correspond with the new member. This email address will also be used as the username for the website account. The username can be changed on request. | |
| Email Notifications: New Article | Send a notification to the member on New Articles that has been added on the website. |
| Email Notifications: Upcoming Events | Send a notification to the member on Upcoming Events. Notifications will be sent +- 14 days before the event |
| Email Notifications: Event Results | Send a notification to the member on Event Results. Notifications will be sent to participants and owners of the participating horses. A link will be provided to the results page. |
| Email Notifications: Communications Blog Messages | Send a notification on any updates or new discussions on the Communications Blog. Options: None, Every Message (Hourly), Once a day per topic, Once a day for all Messages |
| Date of Birth | Date of Birth. An article will be posted on the website to congratulate members on their birthday |
| ID Number | South African ID Number / Passport Number |
| Automatically renew membership | Membership will be automatically renewed, and applicable fees charged |
| Contact Number | Contact Number |
| Cell Number | Cell Number |
| Address Line 1 + 2 + 3 | Address |
| Region / Province | Region / Province |
| Country | Country |
| Postal Code | Postal Code |
Register a Foal
Electronic forms have been provided to speed up the process of registration.
SAQHA Breeder Members can fill in this form to register foals. The form will automatically be submitted to the secretary, and the information loaded on the website.
A Stallion Breeding report needs to be completed first by the Stallion owner. The Stallion Breeding Report will contain all the information regarding the breeding, Stallion used, Mare bred to, method of breeding, date of the breeding.
The form will automatically retrieve the required information from the Stallion Breeding Report.
If the Stallion Breeding Report is not available or submitted yet, a manual form can be printed and filled in.
The information on the manual form will not be loaded on the website automatically, and will have to be loaded manually after registration.
1. Register a Foal
Fill in the registration form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Register a Foal Form
| Field | Description |
| SAQHA Member Number | Member Number of the member requesting the foal registration |
| Member | Member Full Name |
| Email address | |
| Dam | Dam used / Dam of the Foal |
| Breeding Report | Breeding Report submitted by the Stallion Owner. This report contains all the information regarding the breeding. |
| DNA Vertification Code | DNA Verification Code for the Foal being registered |
| DNA Verification Certificate | The DNA Verification Certificate must be supplied. Use the "Upload Document(s)" button to upload the DNA Verification Certificate |
| Stud Prefix | Prefix that will be used as part of the name of the foal. Either the Stud Prefix of the Owner of the Mare at time of breeding OR Owner of the Mare at time of foaling will be used. This is determined by SAQHA. |
| Foal Name | Six Foal Names can be provided. If the first choice is not available, the second choice may be used. |
| Sex | Select the Sex from the dropdown list |
| Colour | Select the Colour from the dropdown list. If the Colour is not available in the dropdown list, please request SAQHA to add it. |
| Foaling Date | Date of Foaling. Used to determine the age of the horse in future |
| Yearling next January | Will the foal be regarded as a yearling in January of the year following the foaling date |
| Country of Birth | Country. Used to determine whether the horse is an Imported horse |
| Current Owner | The current logged in member will be assigned as the owner |
If the Stallion Breeding Report is not available, a manual form can be generated by clicking on the "Generate From" button.
This form must be completed the emailed to the SAQHA secretary. The foal information will also have to be loaded manually on the website.
2. Horse Markings
Please use the mouse to indicate the markings on your foal.
Figure 2: Markings Form
| Horse has Markings | Markings on Horse |
| Dorsal Stripe | Horse has a Dorsal Stripe |
| Head Markings | Description of Head Markings |
| Colour of Eyes | Colour of Eyes |
| Left Fore Leg (1) | Description of marking of the Left Fore Leg |
| Right Fore Leg (2) | Description of marking of the Right Fore Leg |
| Left Hind Leg (3) | Description of marking of the Left Hind Leg |
| Right Hind Leg (4) | Description of marking of the Right Hind Leg |
| Other or Unusual Markings or Colour | Description |
| Colour of Mane and Tail | Colour |
| Scars and Brands | Description |
| Freeze Branded | Yes / No |
Register a Horse
Electronic forms have been provided to speed up the process of registration.
SAQHA Members can fill in this form to register horses. The form will automatically be submitted to the secretary, and the information loaded on the website.
Additional charges might be applicable for late registrations. Please make sure to check with the SAQHA secretary.
1. Register a Horse
Fill in the registration form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Register a Horse Form
| Field | Description |
| SAQHA Member Number | Member Number of the member requesting the horse registration |
| Member | Member Full Name |
| Email address | |
| Horse | Name of the Horse being registered |
| SAQHA Registration Number | SAQHA Registration Number if available |
| Sire | Select the Sire from the dropdown list of Horses already loaded on the website. This value will also be used to construct the pedigree for the horse. If the Sire is not available in the list, please request SAQHA to load the sire, and link it to this horse |
| Dam | Select the Dam from the dropdown list of Horses already loaded on the website. This value will also be used to construct the pedigree for the horse. If the Dam is not available in the list, please request SAQHA to load the dam, and link it to this horse |
| DNA Verification Code | DNA Verification Code |
| DNA Verification Certificate | The DNA Verification Certificate must be supplied. Use the "Upload Document(s)" button to upload the DNA Verification Certificate |
| Breed | Quarter Horse, Thoroughbred |
| Achievements | A list of achievements of the horse. This field is limited to 1000 characters |
| Sex | Select the Sex from the dropdown list |
| Colour | Select the Colour from the dropdown list. If the Colour is not available in the dropdown list, please request SAQHA to add it. |
| Date of Birth | Date of Birth. Used to determine the age of the horse |
| Country of Birth | Country. Used to determine whether the horse is an Imported horse |
| Current Owner | The current logged in member will be assigned as the owner |
2. Horse Markings
Please use the mouse to indicate the markings on your horse.Figure 2: Markings Form
| Horse has Markings | Markings on Horse |
| Dorsal Stripe | Horse has a Dorsal Stripe |
| Head Markings | Description of Head Markings |
| Colour of Eyes | Colour of Eyes |
| Left Fore Leg (1) | Description of marking of the Left Fore Leg |
| Right Fore Leg (2) | Description of marking of the Right Fore Leg |
| Left Hind Leg (3) | Description of marking of the Left Hind Leg |
| Right Hind Leg (4) | Description of marking of the Right Hind Leg |
| Other or Unusual Markings or Colour | Description |
| Colour of Mane and Tail | Colour |
| Scars and Brands | Description |
| Freeze Branded | Yes / No |
Register as a Breeder
Electronic forms have been provided to speed up the process of registration.
This form is available to SAQHA Members who are not registered as Breeder Members.
Please fill in this form to register as a SAQHA Breeder Member. The form will automatically be submitted to the secretary, and the information loaded on the website.
A copy of the registration form will also be emailed to the new breeder member.
Once the Breeder Membership has been confirmed by SAQHA, a SAQHA Breeder Number will be allocated and updated on the website.
Five breeder prefixes can be provided. The available breeder prefix will be used in the order 1-5
Additional member fees are applicable for Breeder members.
1. Register as a Breeder
Fill in the registration form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: New Breeder Members Registration Form
| Field | Description |
| SAQHA Member Number | Member Number of the member requesting the breeder registration |
| Member | Member Full Name |
| Email address | |
| SAQHA Breeder Number | Breeder number to be allocated by SAQHA. |
| Studbook Breeder Number | Breeder number to be allocated by Studbook |
| Breeder Prefix | The Breeder prefix will be used as a prefix to all horse registrations for horses bred. Up to 5 possible Breeder Prefixes can be supplied. Only 1 breeder prefix will be allocated. |
| Stud Name | Breeder's Stud Name |
Stallion Breeding Report
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Stallion owners.A Stallion Breeding report needs to be completed by each Stallion owner for each breeding seaon. The Stallion Breeding Report will contain all the information regarding the breeding, Stallion used, Mare bred to, method of breeding, date of the breeding.
This information is also required when registering the foal after foaling.
1. Stallion Breeding Report
Fill in the form below and click on the "Create Breeding Report" button to submit the form to the secretary.
Figure 1: Stallion Breeding Report Form
| Field | Description |
| Season | Indicate the Breeding Season |
| Stallion | Stallion used for breeding. Select the name of the Stallion from the dropdown list. Only stallions owned by the current member will be displayed. If the Stallion is not in the list, the stallion needs to registered/transfered to the current member. |
| Mare | Mare bred to. Select the name of the Mare from the dropdown list. If the mare is not in the list, the mare information needs to be loaded on the website first. |
| Breeding Method | Artificial Insemination, By Hand, Pasture, Transported Semen, Embryo Transfer |
| Date Exposed | Date of the breeding |
New Lease Application
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members.
Please fill in this form to register a new lease with SAQHA. The form will automatically be submitted to the secretary, and the information loaded on the website (Pending approval from SAQHA).
1. Lease Application
Fill in the form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Lease Application Form
| Field | Description |
| Lessor | The Lessor. The Lessor's information will be automatically retrieved and displayed on the form |
| Lessee | The Lessee. The Lessee's information will be automatically retrieved and displayed on the form |
| Horse | Horse being leased. Select the name of the horse from the dropdown list. Only horses owned by the lessor will be displayed. If the horse is not in the list, the horse needs to registered/transfered to the lessor. |
| Lease Beginning | Date the lease starts |
| Lease Ending | Date the lease will end |
Cancel Lease Application
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members.
Please fill in this form to cancel a registered lease with SAQHA. The form will automatically be submitted to the secretary, and the information loaded on the website (Pending approval from SAQHA).
1. Lease Application Cancellation
Fill in the form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Lease Application Cancellation Form
| Field | Description |
| Lessor | The Lessor. The Lessor's information will be automatically retrieved and displayed on the form |
| Lessee | The Lessee. The Lessee's information will be automatically retrieved and displayed on the form |
| Horse | Horse being leased. Select the name of the horse from the dropdown list. Only horses owned by the lessor will be displayed. |
| Reason | Reason for cancelling / terminating the lease |
Request Duplicate Certificate
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members.
Please fill in this form to request a Duplicate Certificate for a horse. The form will automatically be submitted to the secretary.
1. Duplicate Certificate
Fill in the form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Duplicate Certificate Form
| Field | Description |
| SAQHA Member Number | Member Number of the member requesting the duplicate certificate |
| Member | Member Full Name |
| Email address | |
| Horse | Select the name of the horse from the dropdown list. Only horses owned by the current member will be displayed. If the horse is not in the list, the horse needs to registered/transfered to the current member. |
| Reason | Reason for requesting a duplicate certificate |
Request Changes to Certificate
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members.
Please fill in this form to request changes to a Certificate for a horse. The form will automatically be submitted to the secretary.
1. Changes on Certificate
Fill in the form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Changes on Certificate Form
| Field | Description |
| SAQHA Member Number | Member Number of the member requesting changes on the certificate |
| Member | Member Full Name |
| Email address | |
| Horse | Select the name of the horse from the dropdown list. Only horses owned by the current member will be displayed. If the horse is not in the list, the horse needs to registered/transfered to the current member. |
| Changes | Please list the changes that you want to be made to the certificate |
| Reason | Reason for requesting a duplicate certificate |
Transfer of Ownership
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members.
Please fill in this form to process a Transfer of Ownership with SAQHA. The form will automatically be submitted to the secretary, and the information loaded on the website (Pending approval from SAQHA).
1. Transfer of Ownership
Fill in the form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Transfer of Ownership Form
| Field | Description |
| Seller | The Seller of the horse. The Seller's information will be automatically retrieved and displayed on the form |
| Buyer | The Buyer. The Buyer's information will be automatically retrieved and displayed on the form |
| Horse | Horse being sold. Select the name of the horse from the dropdown list. Only horses owned by the seller will be displayed. If the horse is not in the list, please enter the name of the horse, and also complete the section below. |
| Year Foaled | Date of foaling / Date of birth |
| Sire | The Sire |
| Dam | The Dam |
| Date of Sale | The Date when the horse changed ownership |
| Auction Sale | If the horse was bought on an auction, please supply the details of the auction |
Notice of Gelding
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members.
Please fill in this form to notify SAQHA of the Gelding of a horse. The form will automatically be submitted to the secretary, and the information loaded on the website (Pending approval from SAQHA).
1. Notice of Gelding
Fill in the form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Notice of Gelding Form
| Field | Description |
| SAQHA Member Number | Member Number of the member sending the notice of gelding |
| Member | Member Full Name |
| Email address | |
| Horse | Stallion that has been gelded. Select the name of the horse from the dropdown list. Only stallions owned by the current member will be displayed. If the Stallion is not in the list, the stallion needs to registered/transfered to the current member. |
| Date of Gelding | Date of Gelding |
| Details | Additional details to be noted to SAQHA |
| Veterinarian | Veterinarian used |
| Proof of Gelding | A Gelding certificate needs to be supplied. Click on the "Upload Document(s)" button to upload the Certificate |
Notice of Death
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members.
Please fill in this form to notify SAQHA of the Death of a horse. The form will automatically be submitted to the secretary, and the information loaded on the website (Pending approval from SAQHA).
1. Notice of Death
Fill in the form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Notice of Death Form
| Field | Description |
| SAQHA Member Number | Member Number of the member sending the notice of death |
| Member | Member Full Name |
| Email address | |
| Horse | Horse that has died. Select the name of the horse from the dropdown list. Only horses owned by the current member will be displayed. If the horse is not in the list, the horse needs to registered/transfered to the current member. |
| Date Deceased | Date the horse died |
| Details | Additional details to be noted to SAQHA |
DNA Recording Request
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members.
Please complete & submit the form below for the DNA Recording of your horse. Once completed, the form must be emailed to Pranisha Soma at Animal Genetics, Irene. Details are on the document
1. DNA Recording
Fill in the form below and click on the "Submit" button to save the form.
Figure 1: DNA Recording Form
| Field | Description |
| Sample Taken By | Person who took the sample |
| Sample is Sent in for | Reason for the sample / dna request |
| Horse | Enter the name of the horse |
| Date of birth | Date of foaling / Date of birth |
| Sex | Sex of the horse. Select the sex from the choices in the dropdown box. |
| Birth Notification Number | Supply the Birth Notification Number if available |
| Sire | The Sire |
| DNA # / Reg # | The DNA Number / Registration Number will be automatically retrieved if listed on the Sire |
| Dam | The Dam |
| DNA # / Reg # | The DNA Number / Registration Number will be automatically retrieved if listed on the Dam |
Click on "Generate Form" to generate a copy of the Form before submitting the form.
Submit Test Results
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members.
1. Submit Test Results
Fill in the form below and click on the "Submit" button to save the form.
Figure 1: Submit Test Results Form
| Field | Description |
| SAQHA Member Number | Member Number of the member submitting the test results |
| Member | Member Full Name |
| Email address | |
| Test Performed | Select the Test performed from the dropdown list. If the test is not listed, please request SAQHA to add the test |
| Test Results | Enter the test results |
| Horse | Select the name of the horse from the dropdown list. Only horses owned by the member will be displayed. If the horse is not in the list, the horse needs to be registered/transfered to the member. |
| Date of Test | Date the test is performed |
| Testing Facility / Laboratory | Select the name of the Testing Facility / Laboratory from the dropdown list. If the Testing Facility / Laboratory is not in the list, please request SAQHA to add the Testing Facility / Laboratory |
| Proof of Test Results | Upload proof of the test results by clicking on the "Upload Document(s)" button |
Sponsorship / Donations
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members.
Sponsorship & Donations to SAQHA or horse events can be entered on this form.
1. Sponsorship / Donations
All Sponsorships / Donations will be listed on this form. Click on the "Add" button to add and Sponsorship / Donation
Figure 1: Sponsorship / Donations Form
2. Adding a Sponsorship / Donations
Fill in the form below and click on the "Create Sponsorship / Donation" button to submit the form to the secretary.
Figure 2: Sponsorship / Donations Edit Form
| Field | Description |
| Type | Sponsorship / Donation |
| Item / Amount / Event (What?) | Description of the item sponsored or donated |
| Sponsoring an Event? | Indicator whether an event is sponsored |
| Event | Select the Event from the dropdown list. Only future events will be displayed in the list |
| Member (Who?) | Who is the Sponsor? |
| Date | Date the sponsorship / donation is for |
Resign SAQHA Breeder Membersip
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Breeder Members.
Please fill in this form to resign as a SAQHA Breeder Member. The form will automatically be submitted to the secretary, and the information loaded on the website (Pending approval from SAQHA).
1. Resign SAQHA Breeder Membership
Fill in the form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Resign SAQHA Breeder Membership Form
| Field | Description |
| SAQHA Member Number | Member Number of the member submitting the resignation |
| Member | Member Full Name |
| Email address | |
| Reason for Resignation | Reason for Resignation |
Enrol - Log Your Hours Membership / Horse
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members.
Members who want to be part of the Log Your Hours in the Saddle program, can Enroll to the program by submitting this form.
Please fill in this form to enroll to the program. The form will automatically be submitted to the secretary, and the information loaded on the website (Pending approval from SAQHA).
1. Log Your Hours in the Saddle - Enroll
Fill in the form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Log Your Hours in the Saddle - Enroll
| Field | Description |
| SAQHA Member Number | Member Number of the member submitting the enrollment form |
| Member | Member Full Name |
| Email address | |
| Enroll in the Log Your Hours in the Saddle Program | Indicate whether the member wants to enroll in the program |
| Horses | List the horses to be enrolled in the program. Any horse can be enrolled to the program |
Terminate Log Your Hours Membership
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members who have enrolled to the Log Your Hours in the Saddle Program.
Members can terminate their membership to the Log Your Hours in the saddle Program by submitting this form.
The form will automatically be submitted to the secretary, and the information loaded on the website (Pending approval from SAQHA).
1. Log Your Hours in the Saddle - Termination
Fill in the form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Log Your Hours in the Saddle - Termination
| Field | Description |
| SAQHA Member Number | Member Number of the member submitting the termination form |
| Member | Member Full Name |
| Email address | |
| Enroll in the Log Your Hours in the Saddle Program | Deselect the tick box to terminate participation in the program |
| Reason for Resignation | Reason for Resignation |
Log Your Hours - Submit Hours
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members who have enrolled to the Log Your Hours in the Saddle Program.
Members can submit their hours spent in the saddle by submitting this form.
The form will automatically be submitted to the secretary, and the information loaded on the website (Pending approval from SAQHA).
Total Hours will also be displayed on the website when logging in to the website.
1. Log Your Hours in the Saddle - Submit Hours
Fill in the form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Log Your Hours in the Saddle - Submit Hours
| Field | Description |
| SAQHA Member Number | Member Number of the member submitting the hours form |
| Member | Member Full Name |
| Email address | |
| Date | Date of the activity |
| Activity | Activity / Event |
| Hours | Hours to be submitted / recorded |
Resign SAQHA Membership
Electronic forms have been provided to speed up the process of submitting forms.
This form is available to SAQHA Members.
Please fill in this form to resign as a SAQHA Member. The form will automatically be submitted to the secretary, and the information loaded on the website (Pending approval from SAQHA).
1. Resign SAQHA Membership
Fill in the form below and click on the "Submit" button to submit the form to the secretary.
Figure 1: Resign SAQHA Membership Form
| Field | Description |
| SAQHA Member Number | Member Number of the member submitting the resignation |
| Member | Member Full Name |
| Email address | |
| Reason for Resignation | Reason for Resignation |